Digital Preservation Standards

The following digital preservation standards and guidelines are developed based on the study of electronic records produced by various e-governance mission mode projects namely e-district, MCA21, e-Office, Computer Aided Registration of Documents, CBDT, etc and several international projects of similar nature. The e-Governance Standards Division, Department of Electronics and Information Technology, Government of India has approved the standards for its adoption in the e-government projects across India.

Best Practices and Guidelines for Production of Preservable e-Records (PROPeR)


This standard provides best practices and guidelines for production of preservable electronic records and its management in the context of e-governance. It is applicable for those e-records that need to be retained for long durations (e.g. 10 years, 25 years, 50 years and beyond) and the e-records that need to be preserved permanently. The core concepts of ‘preservability’ are based on the requirements specified in IT ACT, ISO/TR 15489-1 and 2 Information Documentation - Records Management and ISO 14721 Open Archival Information Systems (OAIS) Reference Model. It introduces 5 distinct steps of e-record management i.e. e-record making, e-record capturing, e-record keeping, e-record transfer to trusted digital repository and e-record preservation which need to be adopted in all e-governance projects.

e-Governance standard for Preservation Information Documentation (eGOV-PID) of Electronic Records


The eGOV-PID provides the standard metadata dictionary and schema for describing the preservation metadata of an electronic record. This standard proposes to capture most of the preservation information (metadata) automatically after the final e-record is created by the e-government system. Such preservation information documentation is necessary only for those e-records that need to be retained for long durations (e.g. 10 years, 25 years, 50 years and beyond) and the e-records that need to be preserved permanently. The implementation of this standard helps in producing the valid input i.e. Submission Information Package (SIP) for archival and preservation purpose as per the requirements specified in theISO 14721 Open Archival Information Systems (OAIS) Reference Model. The eGOV-PID allows to capture the preservation metadata in terms of cataloging information, enclosure information, provenance information, fixity information, representation information, digital signature information and access rights information.

Complete XSD of eGOV-PID

eGOV-PID XSD Version 1.0

Example of a complete XML with preservation metadata as per eGOV-PID

  • Sale Deed

    Other examples

  • Cataloging, Provenance, Representation and Fixity Information
  1. Court Case
  2. Passport
  3. Sale Deed
  4. Lease Deed
  5. Gift Settlement
  6. Deposit of Title Deeds
  • Enclosure Information
  1. Enclosure
  • Digital Signature Information
  1. Digital Signature
  • Rights Information
  1. Rights

Examples of Provenance Information, Representation Information and Rights Information are not provided as this information is unavailable, which is essential for digital preservation.

The Expert Committee for defining policies, guidelines and standards for digital preservation

Dr. Gautam Bose Deputy Director General, NIC Chairman
Dr. Usha Munshi Indian Institute of Public Administration
Mrs. Kavita Bhatia Department of Electronics & Information Technology
Mr. U. K. Nandwani Standardization, Testing and Quality Certification
Mrs. Kavita Garg Department of Administrative Reforms & Public Grievances
Dr. Ramesh Gaur Indira Gandhi National Centre for Arts
Dr. Meena Gautam National Archives of India
Mr. N. S. Mani National Archives of India
Dr. Dinesh Katre Centre for Development of Advanced Computing Convener